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PREAMBLE: This agreement is made and entered into by and between the United States Penitentiary & Federal Prison Camp, Atlanta, Georgia, hereinafter referred to as the "EMPLOYER", and the American Federation of Government Employees, Council of Prisons Locals, Local-1145 hereinafter referred to as the "UNION". This agreement and any memoranda of understanding by both parties as may be agreed upon hereunder from time to time, together constitute a collective agreement between the Employer and the Union.



ARTICLE-1, RECOGNITION

1.) The union is recognized as the sole and exclusive representative for all bargaining unit employees as defined in Section b. & c. of the Master Agreement.

2.) The Elected Officers of the Union and their duly designated representatives will be considered the voice of Local-1145.

3.) The Union President or expressed designee will be the designated contact person whenever the Union is identified in this supplemental agreement, unless specified otherwise. The Wardens designee will be the designated contact person whenever the Employer is identified in this supplemental agreement, unless specified otherwise.

4.) Local-1145 recognizes its responsibilities of representing the interest of all bargaining unit employees without discrimination and without regard to union membership in accordance with 5 USC, Duty of Fair Representation and applicable regulations and policy.

ARTICLE-2, JOINT LABOR-MANAGEMENT RELATIONS MEETINGS

1.) Meetings will be held the 2nd Wednesday of each month. The meeting place will be mutually agreed upon and will be held in a neutral setting. There shall be no requirement for a quorum of members for the purpose of holding such meetings. Representatives of the Employer and (2) representatives of the Union, or a number equal to management representatives, whichever is greater. Each party shall designate a spokesperson.

2.) The parties will exchange written agenda items no later than (7) calendar days prior to the scheduled meeting. If the parties do not submit any agenda items a written response to that affect is required. This will not preclude the parties from submitting other significant issues at the meeting if mutually agreed upon.

3.) Following each meeting, the minutes of the meeting inclusive of the topics discussed and any understandings reached, will be prepared by the Employer and a copy will be furnished to the Union within four (4) working days. The minutes will be signed by the spokesperson of each party, after review by each party.

4.) For the purpose of these monthly meetings refer to Article 2. Section a.

5.) The Union or Employer if mutually agreed upon may call special meetings, as the need arises.

6.) A suspense date for response or corrective action on each agenda item, when appropriate, may be established during the discussion of the matter. These dates shall be reflected in the minutes of the meeting.

7.) During the December Labor-Management Relations Meeting, the Employer will provide the Union with a copy of a sanitized listing of all bargaining unit employees' disciplinary/adverse actions. The list will consist of: a.) number of Disciplinary/Adverse actions processed b.) Charges of actions c.) Sanctions imposed

ARTICLE-3, GOVERNING REGULATIONS

1.) When locally-proposed policy issuances are made by the Employer, the local Union president or designee will be notified by certified mail of the proposed policy. The mailing address will be AFGE, Local-1145 mailbox at USP Atlanta.

ARTICLE-4, RELATIONSHIP OF THIS AGREEMENT TO BUREAU POLICIES, REGULATIONS AND PRACTICES

Refer to Master Agreement

ARTICLE-5, RIGHTS OF THE EMPLOYER

(Refer to Master Agreement)

ARTICLE-6, RIGHTS OF THE EMPLOYEE

1.) Ordinarily, employees will be interviewed during their scheduled duty. Employees will be eligible for overtime in the event he/she is required to remain after their scheduled duty hours or required to report to the facility for an interview.

2.) The Employer will post a notice on the bulletin boards located in the human Resource Department advising all employees of their rights under Article 6, Section f. g, h, i,j.

3.)The Employer will inform each new employee of the Union's exclusive recognition and provide him/her with a copy of the negotiated agreements (Master & Supplemental).

4.) Both parties endorse and agree to support all programs which enhance communication and build morale for all staff. These programs include, but are not limited to, wellness programs, career development programs, affirmative action programs, employee club programs, and correctional workers week events.

5.) If a supervisor maintains any files on an employee, the employee shall have the right to see the file upon request by appointment. The employee will ' have the right to make copies of any such files.

6.) If an employee is required to sign any type of government form/document, it is understood the employee may elect to sign that form/document with any color ink.

ARTICLE-7, RIGHTS OF THE UNION

1.) In the absence of the Union president, the following Union officials, in this order, are delegated his/her authority: Vice President, Treasurer, Chief Steward, Secretary and Sergeant at Arms.

2.) The Union will be provided a thirty (30) minute training slot during institution Familiarization of new employees. The Union will provide the employee development manager a copy of the lesson plan. The union representative conducting the training session will be allowed to utilize all training aids and/or equipment available. The employer will notify the Union in writing as to when the Institution familiarization classes are scheduled and what date and time the Union will be able to present its training.

3.) The Union may designate a maximum of twenty five (25) stewards or one (1) steward per twenty five (25) bargaining unit employees whichever is greater. These stewards shall be vested with sufficient authority by the Union to resolve disputes at the informal step. Final decisions of any formal resolution can only be approved by an Executive Officer of the Union, in the absence of the Union President. The Union will provide the employer with the names of all stewards. The union will immediately notify the Employer of changes in stewards.

ARTICLE-8, UNION DUES BY PAYROLL DEDUCTION

Refer to Master Agreement

ARTICLE-9, NEGOTIATIONS AT THE LOCAL LEVEL

1.) Only the Union president or an officer designated in Article 7, of this supplement may make a final decision in a formal negotiation. Decisions will be presented in writing. Similarly, no decision by management is final unless made by properly delegated authority.

ARTICLE-10, UNION REPRESENTATION ON COMMITTEES

1.) The Executive Secretary of the Union shall be the Union's contact person pertaining to this article.

ARTICLE-11, OFFICIAL TIME

Refer to Master Agreement

ARTICLE-12, USE OF OFFICIAL FACILITIES

1.) The employer agrees to a space provided for a local Union suggestion box located in the main staff lounge area, next to the Union's bulletin board.

2.) The employer agrees to furnish space on existing bulletin boards in all staff lounge area's in accordance to the Master Agreement.

3.) The Union will be provided space in the institutions newsletter with the understanding that management has the right to edit the submission. The Union will be notified of the excluded portion of the submission and may submit a revised version within required time restraints.

4.) The training building will normally be made available for regular monthly meetings of the Union, to be held on the first Monday of each month, starting at 4:30pm, unless that Monday is a holiday then the meeting will be scheduled for the following Monday. The Union President, or in his/her absence, the Vice president, accepts responsibility for the building and activities. Special meetings may be held at the Training building upon request of the Local Union, providing there is advance approval and the training building is available. If the training building is not available for either regular or special called meetings, other space may be mutually agreed upon.

5.) The Union may utilize the Employees mail boxes, and a designated space below the Unions easel board in the front sallyport for distribution of Union \R news letters or information letters to employees in accordance with Article 12, section a. of the Master Agreement.

6.) The Employer will designate two (2) parking spaces in the front circle parking area for fifteen (15) minute parking.

7.) The Employer will designate fifteen (15) parking spaces in the parking lot for motorcycle parking only. These spaces will be labeled " Motorcycle Parking Only". These spaces will also be equipped with metal plates installed in the asphalt for the placement of motorcycle kickstands.

8.) The Employer will provide the Union with File Cabinet space and Office space. The office area will also be equipped with an outside phone line.

9.) The employer will provide an adequate amount of lockers for general staff use.

10.) The employer will maintain a staff lounge in the following area's:

a.) Main institution b.) Detention Center c.) Unicor/CMS d.) Education/Recreation e.) Camp The staff lounges will be maintained at existing levels, but equipment may be upgraded through local negotiations.

11.) The Employer agrees, with the coordination of the Human Resource management staff, that Union representatives will be allowed reasonable use of the Human Resource Management copy machine for Labor-Management relations business. In the event that this copier is unavailable or during nonbusiness hours, the copier in the Lt's office will be utilized.

ARTICLE-13, QUESTIONNAIRES

Refer to Master Agreement

ARTICLE-14, EMPLOYEE PERFORMANCE AND RATINGS

1.) An employee may request a notation be placed on his/her performance log to denote a positive performance by submitting a memorandum to the appropriate supervisor. The employee will advise his/her supervisor of the details which would justify a notation with this memorandum. The appropriate supervisor shall make a decision and will inform the employee.

2.) All entries on evaluations or in performance logs of bargaining unit employees will be typed or legibly written in ink. It is understood that employees may sign evaluation's and or log entries with any color ink.

ARTICLE-15, OUTSIDE EMPLOYMENT

Refer to Master Agreement

ARTICLE-16, POSITION DESCRIPTION AND REVIEW

Refer to Master Agreement

ARTICLE-17, EMPLOYEE PERSONNEL FILES

Refer to Master Agreement

ARTICLE-18, HOURS OF WORK

1.) In the event that bargaining unit employees have the same seniority as defined in Article 19, Section e of the Master Agreement when formulating the correctional services roster the Employees Federal Service Computation Date will be computed and used to determine which Employee has the most seniority.

2.) While preparing the correctional services roster if an employees preference request is denied for a legitimate work related reason, then that reason will be noted on the request form by the roster committee.

3.) The following guidelines will be utilized for roster committees outside correctional services department:

a.) Roster committees will be formed for all departments outside correctional services with union representation on the committees.

4.) The following procedures will be utilized in filling all overtime in the services department:

a.) There shall be a sign-up sheets maintained in the prospective department. All employee's may place their name on the sign-up sheet for overtime request. This sign-up sheet will be renewed bi-weekly. These sign-up sheets will be posted on Wednesday at 7:30a.m. and will be utilized/effective Sunday. Employees may only sign-up for themselves.

b.) The sign-up sheets will contain spaces for the following information, 1.) Employee's Name, 2.) Phone Number( Duty & Home), 3.) Day and Shift available for Overtime,

4.)Employee's Department 5.) Action & Initials.

c.) The following information will be denoted in the "Action" space by the Staff Member contacting staff for overtime- W=Worked OT, R=Refused OT, NA=No Answer at phone Number. The supervisor shall place his/her initials in the appropriate space.

d.) All staff on the sign-up sheets shall be offered an overtime assignment before an employee is offered a second overtime assignment during the biweekly period. This requirement will take into consideration the "Day and Shift Available" section.

e.) If the employee is contacted and refuses the overtime assignment the employee may be excluded from overtime for the remaining part of the pay period.

f.) No employee will be allowed to work an overtime assignment that will overlap their normally scheduled shift.

g.) The Lieutenant may assign the staff member accepting the overtime to a post other than the actual post for which the overtime is being authorized. The Lieutenant will inform the staff member of the actual post he/she will be working at the time overtime is offered.

5.) In the event an Employee is required to remain after their scheduled duty hours the Employee will be eligible for overtime/comptime "employees choice".

6.) Employees required to work unscheduled overtime at least two (2) hours past their regular scheduled duty hours will be provided the following I provisions.

a.) Allowed an opportunity to make a phone call to notify a family member he/she is working overtime.

b.) The Employer will make a reasonable effort for the employee to acquire a meal or snack.

ARTICLE-19, ANNUAL LEAVE

1.) Ordinarily during the last week in September the Department head will notify their employees of the maximum number of employees that may be on scheduled annual leave during each one week period for the upcoming leave-year. The notification will also identify when scheduled annual leave will be curtailed for annual refresher training. The department head will notify the Union as to the date, time and location of the leave committee. The union will notify the respective department head of it's representative for the leave committee.

2.) The following guidelines will be utilized in scheduling annual leave in all departments.

a.) Each employee will be responsible for requesting sufficient annual leave during sign-up period to insure he/she is not in a "Use or Lose" category at the end of the leave year. When an employee does not make a request for annual leave he/she will be given an opportunity to request annual leave from the leave period open dates remaining after the leave roster is completed. This request should be made via memorandum for up to the total amount of annual leave authorized to be taken by the employee.

b.) Employees earning four (4) hours annual leave per pay period will be allowed to schedule up to three (3) weeks.

c.) Employees earning six (6) hours annual leave per pay period will be allowed to schedule up to four (4) weeks.

d.) Employees earning eight (8) hours annual leave per pay period will be allowed to schedule up to five (5) weeks.

e.) Annual leave may be scheduled in two (2) week increments. Employees may choose to select one (1) week leave increments. Employee may not select two (2) one (1) week increments under the same choice.

f.) Ordinarily Employees will not be scheduled more than two (2) consecutive weeks of leave, however special leave requests may be submitted to the department head for consideration.

3.) In the event staff members have the same seniority as identified in Article19, Section e of the Master Agreement, the following procedure will be utilized to identify the most senior person:

a.) Federal service computation date will be computed and used

ARTICLE 20, SICK LEAVE

Refer to Master Agreement

ARTICLE-21, TRAINING

1.) When scheduling SORT and DCT training, the employer will make every effort to minimize the impact of work schedule changes effecting other employees.

ARTICLE-22, EQUAL EMPLOYMENT OPPORTUNITY

Refer to Master Agreement

ARTICLE-23, UPWARD MOBILITY

Refer to Master Agreement

ARTICLE-24, EMPLOYMENT OF RELATIVES

Refer to Master Agreement

ARTICLE-25, REDUCTION IN FORCE

Refer to Master Agreement

ARTICLE-26, RETIREMENT AND RESIGNATION

Refer to Master Agreement

ARTICLE-27, HEALTH AND SAFETY

Refer to the Master Agreement

ARTICLE-28, UNIFORM CLOTHING

1.) Adequate steel-toed footwear for each department will be provided by the employer as stated in Article 28 of the Master Agreement. Cataloged samples will be provided by the employer. The final choice of the specific shoe to be provided will be a joint decision by the local union and the employer.

ARTICLE-29. WORK SITE CONDITIONS

1.) The employer agrees to provide all permanent , active institution towers with refrigerators.

2.) The employer agrees to provide the west metal detector post with a refrigerator.

3.) The Employer will maintain a mailbox system in a secure area for all employees. For correctional services, WORK assignment changes will be placed in the bulletin board. Employees are required to check this bulletin board once during each workday. Placement of information in the mailbox or on the bulletin board will be considered an adequate method of notification.

ARTICLE-30, DISCIPLINARY AND ADVERSE ACTIONS

Refer to Master Agreement

ARTICLE-31, GRIEVANCE PROCEDURES

Refer to Master Agreement

ARTICLE-32, ARBITRATION

Refer to master Agreement

ARTICLE-33, MERIT PROMOTION

Refer to Master Agreement

ARTICLE-34, EMPLOYEE ASSISTANCE PROGRAM

Refer to Master Agreement

ARTICLE-35, PRIORITY PLACEMENT PROGRAM

Refer to Master Agreement

ARTICLE-36, HUMAN RESOURCE MANAGEMENT

Refer to Master Agreement

ARTICLE-37, SEXUAL HARASSMENT

Refer to Master Agreement

ARTICLE-38, QUALIFIED HANDICAPPED EMPLOYEES

Refer to Master Agreement

ARTICLE-39, FURLOUGHS

Refer to Master Agreement

ARTICLE-40, ASBESTOS

Refer to Master Agreement

ARTICLE-41, PUBLICATION AND DISTRIBUTION OF HIS AGREEMENT

Refer to Master Agreement

ARTICLE-42, EFFECTIVE DATE AND DURATION OF THIS AGREEMENT

Refer to Master Agreement